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Senior Executive Admin Associate [02/26/2010] |
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Purpose of the Position: Provides specialized administrative support in order to relieve senior executives of administrative duties and details. Primary reporting relationship is to a Senior Director, Vice President, or Senior Vice President. May be assigned in various functional areas of the company
Major Duties and Responsibilities:
Provides primary administrative support to senior executives at the Sr. Director, VP or Sr. VP level
Prepares complex documents, reports and/or graphic presentations
Compiles necessary information and performs advanced word processing, which may include specialized or technical language, critical or highly confidential material and/or complicated page layout
Plans, schedules and coordinates critical, highly visible, and/or large scale meetings and/or events
Researches and assists in selection of outside vendors; coordinates relations and payments
Serves as liaison with other Company departments, including Human Resources, Accounting, Purchasing, IT and/or Facilities.
Coordinates processing of forms
Obtains information from other departments as necessary and follows up to ensure requests are carried out and any problems are resolved. Issues dealt with regularly include highly critical and confidential matters that have a far reaching impact on the company's effectiveness and financial success
Often acts as a resource to other administrative staff in company to help ensure that documents are processed and issues resolved according to company policy and guidelines
Responds to information requests from other departments and/or Company personnel
Requests may cover critical and highly confidential matters
May answer calls, transfer calls to appropriate party, and/or take messages
Tactfully handles critical and/or high level inquiries
Frequently executes special or continuous research and data analysis tasks
Develops and maintains databases and/or other computer systems tools for record keeping and reporting
Generates critical and highly confidential reports
May perform departmental cost tracking and/or monitoring of expenses
Develops office systems and procedures
Performs other support activities as necessary (mail distribution, copying, faxing, travel arrangements, etc BS/BA & 1-3 years or MS/MA & 0-1 year
Minimum one year administrative/support experience is normally required. Excellent verbal communication skills, planning and analytical skills are required. Highly developed writing and/or numerical skills, a strong background in a particular functional area, and/or specialized computer skill is necessary. Very strong PC skills, including experience with word processing, spreadsheets and presentation programs (e.g. Powerpoint) required. Must be well-organized and detail oriented.
Job Type: Permanent Location: Singapore
Salary: [n/a] Date available: now Specialist Industry: Administration Job Contact:: Contact Tel:: Interview Dates:: Closing Date:: Salary-Pay Range:: Minimum Experience:: 1 year Company: Sybase Inc Company Description: Sybase has a rich 25-year history as a technology leader. Celebrating 25 years of innovation, Sybase has created technology that enables the Unwired Enterprise for our customers and partners by delivering enterprise and mobile infrastructure, development and integration software solutions. The world's most critical data in commerce, finance, government, healthcare and defense runs on Sybase. Below is a brief history of selected accomplishments spanning two decades as a leading technology company. Company Website: [n/a]
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05/16/2012